Woking Beer Festival Privacy Notice

The following paragraphs explain why and how we process data about you and describe your rights.

• We are the CAMRA team organising the Woking Beer Festival. We are a subcommittee of the Surrey/Hants Borders branch of CAMRA, which in turn is a branch of the Campaign for Real Ale. We can be contacted at wbfstaffing@yahoo.com.
• As we are part of the Campaign for Real Ale you can also contact CAMRA's Data Protection Officer at dataprotection@camra.org.uk or The Data Controller, CAMRA 230 Hatfield Road, St Albans, Herts, AL1 4LW.
• We process data about you for the following main purposes.
  • To run Woking Beer Festival safely and effectively.
  • To recruit volunteers for future festivals.
• Occasionally we may also need to use your data for the following purposes.
  • To protect the property, revenue and reputation of CAMRA, Woking Leisure Centre and Woking Borough Council.
  • To fulfil our legal obligations.
  • To inform you of other events that we think you may want to help at (we will only do this with your explict consent and will not pass on your details for this purpose).
• We process your data in the following lawful basis.
  • To pursue the legitimate interests of CAMRA by running the Woking Beer Festival in order to promote Real Ale, cider and perry.
  • To comply with our legal obligations.
  • On the basis of your consent (only for the purpose of informing you about other events).
• We collect and process the following information about you: your name and contact details, information that will help us plan our work and allocate you a suitable role, your t-shirt size if you have provided it, a record of your attendance at the Festival.
• When you work at the Festival you may be asked to wear a name badge (special arrangements may be in place for volunteers in stewarding roles). With this exception your data will ordinarily only be disclosed to selected Festival volunteers that have been authorised by the Festival organiser. Your data will not normally be disclosed to any other party. In special cases we may disclose some of your data to central CAMRA and/or our partners, this will only done to protect the assets of ourselves or our partners. We will not disclose your data to other parties for marketing purposes.
• We will ordinarily retain your data for four years after you last volunteer or indicate that you are still interested in volunteering. In exceptional cases we may retain your data to allow us to comply with legal requirements or CAMRA's policies and volunteers' charter. After this time we may retain information to allow us to understand how well the Festival operated but will not retain information that identifies you.
• If you find any errors in your data you have the right to ask us to correct it.
• You may have the following rights. We will consider your request in line with the regulations and the purposes for which we are processing your data. We will inform you of the outcome of your request.
  • To ask us to erase your personal data.
  • To ask us to restrict processing of your data.
  • To object to our processing of your data.
• If, after contacting wbfstaffing@yahoo.com you are unhappy with the way that we are processing your data, please contact dataprotection@camra.org.uk. You also have a right to complain to the Information Commissioner's Office which regulates the processing of personal data. For more information visit ico.org.uk.
• Your personal data was collected when you, or someone acting on your behalf, completed a volunteer form. Your data is updated when you communicate with us and we allocate staff to roles and record attendance.